TALI-BANNED CIGAR AFICIONADO CLUB

BY-LAWS

ARTICLE I

NAME AND OBJECTIVES

SECTION 1: NAME

The name of the Club shall be THE TALI-BANNED CIGAR AFICIONADO CLUB, referred herein as the Club.

SECTION 2: OBJECTIVES

The objectives of the Club shall be to promote the appreciation of fine cigars, provide a venue for the smoking of cigars, and promote camaraderie among coalition military, civilian governmental and contractor personnel.

SECTION 3: NOT-FOR-PROFIT

The Club shall not be conducted or operated for profit and no part of any profits, remainder or residue from dues or donations to the Club from any other source shall inure to the benefit of any member or individual.

SECTION 4: BY-LAWS

The members of the Club may adopt and from time to time amend such by-laws as may be necessary or desirable to carry out these objectives.

                                                                                                      ARTICLE II

MEMBERSHIPS

SECTION 1: ELIGIILITY

 Membership shall be open to all persons eighteen (18) years of age and older, who subscribe to the objectives of the Club. The Club will not discriminate against any person based on race, religion, sex or political beliefs or affiliations. Memberships – Once elected to membership by the Board, a regular member shall be entitled to vote and exercise all the benefits of membership as defined herein. Club membership shall remain in perpetuity.

SECTON 2: DUES

Lifetime membership dues shall be $50.00 per member. All members will pay dues, including Board Members. For military members of the rank E-5 and below , membership fees shall be waived. Each paid membership shall entitle the new member to an official Tali-banned Cigar Aficionado Club shirt.   NOTE: E-5 and below members will pay for the cost of their shirt.

ARTICLE III

MEETING AND VOTING

SECTION 1:  CLUB MEETINGS

Club meetings may be called by the President, or by a majority vote of the members. Meetings are held on the 1st and 3rd Friday’s of every month.

                                                                                                      ARTICLE IV

CLUB OFFICERS

SECTION 1: OFFICERS

The Club’s Officers shall be President, Vice-President, Secretary, Treasurer and Supply Officer, and Chaplin and shall serve in their respective capacities both with regard to the Club business and its meetings. Alternate officers may be assigned to allow for continuity due to vacations and rotation of personnel.  

THE PRESIDENT

 Shall be a Club member in good standing. The President shall be the Executive Head of the Club. It shall be the President’s duty to preside at all meetings of the Club. The President shall perform all duties usually pertaining to a presidential officer including all correspondence in the name of the Club and notification of members of meetings

THE VICE-PRESIDENT

 Shall be a Club member in good standing. The Vice-President shall assist the President in the discharge of his/her duties, and in the absence of the president, the Vice-President will preside.

THE SECRETARY

 Shall be a Club member in good standing and keep a record of the proceedings of all meetings of the Club and of all matters of which a record shall be ordered by the Club. The Secretary shall keep a roll of the members of the Club with their email addresses and relevant contact data and carry out such other duties as are prescribed by these by-laws.

THE TREASURER

 Shall be a Club member in good standing and shall deposit all moneys or dues belonging to the Club in a safe, designated for the purpose by the Club. The Club’s books and records shall at all times be open to inspection by the club officers and any regular members. The Treasurer shall report on the condition of the Club’s finances at every Board meeting. Upon expiration of his/her tour, shall deliver all properties and records of this Club to his/her successor.

THE SUPPLY OFFICER

 Shall be a Club member in good standing and shall be responsible for maintaining club related merchandise. He/she shall account for all merchandise, sell club merchandise and conduct the club raffles. The Supply Officer shall turn over all generated revenue to the Treasurer as soon as practical. The Supply Officer shall ensure that all new members receive a club shirt as soon as practical upon each members joining.  Current merchandise and prices are as follows:

- Coins: $10.00

- Shirts: $27.00

 

THE CLUB CHAPLIN

Shall be a Club member in good standing and shall be responsible for presenting the opening benediction at each meeting. The benediction will be geared to the belief systems of all members present and will acknowledge the sacrifice our military, civilian and contractor personnel are making in Afghanistan.

 

-SECTION 2: VACANCIES:

 Any vacancy occurring among the officers shall be filled by membership election at the next scheduled club meeting.

SECTION   3:  HOLDING OFFICE

    No member may hold more than one office at a time unless there is compleeing need.

ARTICLE V

THE CLUB YEAR, ANNUAL MEETINGS, ELECTIONS

SECTION 1: CLUB YEAR

The Club’s fiscal year and official year shall begin on the first day of January and end on the thirty-first day of December.

SECTION 2: ELECTIONS

Elections shall be decided by a majority vote of the members present at the Club meeting or such special meetings as shall be called for the purpose of electing club officers.

SECTION 3: NOMINATIONS

Any member in good standing may nominate any other member to club office.

                 SECTION 4: TENURE

Tenure of officers shall be for the duration of their assignment to Kabul unless their removal, for cause, is voted upon by a majority vote of the members present at the Club meeting or such special meetings as shall be called for the purpose of electing club officers.

                                                                             ARTICLE VI

COMMITTEES

SECTION 1: APPOINTMENT OF COMMITTEES

The President may at any time appoint standing or special committees to advance the work of the Club in such matters as membership and any other fields which may be served by committees.

ARTICLE VII

AMENDMENTS

SECTION 1

 Amendments to these by-laws may be proposed by the membership at any scheduled club meeting or by written notification to any club officer. For these purposes, electronic mail is suitable “written notification”

SECTION 2

   The by-laws may be amended by a 2/3 vote of the members present at a regularly scheduled club meeting.

ARTICLES VIII

DISSOLUTION

SECTION I: DISSOLUTION

The Club may be dissolved at any time by the consent of not less than 2/3 of the members during a scheduled club meeting. In the event of dissolution of the Club, none of the property of neither the Club nor any proceeds thereof or any assets of the Club shall be distributed by any members of the Club; but, after payment of the debts of the Club, its property and assets shall be disbursed to a charitable organization selected by the members.

ARTICLE IX

ORDER OF BUSINESS

SECTION 1

Club meetings will follow the below format and include an opening prayer, acknowledgement of new members and guests, acknowledgement of departing members, birthdays and a cigar tip:

(1) Call the (1st, 2nd, 3rd, etc.), Tali-banned Cigar Aficionado Club Meeting to order.

 

(2) Open with a prayer

 

(3) Roll Call:  Report of the President: The President should always give a head count - total active membership.  "Hail" all new members (ask them to come up and introduce themselves). "Farewell" all departing members (ask them to come up and say a few words).

 

- Total head count: _____

- Club history: Established July 2009 by Mr. Mike “Moe” O’Donovan and Keith Seelhammer, both currently in Kabul, Afghanistan

- Hail new members & Guests

- Farewell departing members

- Present Cigar Tip(s)

- Announce Featured Cigar

-Announce Raffle Items

-Club Announcements

 

(4) Club business (reports):

 

Report of Secretary: Old business and New business. New business for us typically consists of nominating new Officers. Standard verbiage:

 

- Do we have any nominations for ______ (e.g. President, V.P., Secretary, etc.)? 

- Are there any other nominations?

- If there are more than one nominee, select the member with latest rotation date.

- All in favor? 

- Those opposed?   

- Let the record reflect _______as the new (e.g., President, V.P., Secretary, etc.)?      

 

Report of the Treasurer

 

Report of the Supply Officer - new merchandise & items for sale

 

Reports of Committees: Only if you have formed any 

 

(5) Conduct raffle

 

(6) Adjournment: "I make a motion to adjourn our ____(1st, 2n, 3rd, etc.) Tali-banned Cigar Aficionado Club Meeting. Second? Third? So moved. Our next meeting will be on _____________."

 

 

ARTICLE X

PARLIAMENTARY PROCEDURE

The Rules contained in “Robert’s Rules of Order” (most recent available edition) shall govern meetings of the Board and all Club meetings in all cases to which they are applicable and in which they are not inconsistent with the by-laws or special Club rules of order.